Job Description

• Responsible for reducing document production and administrative tasks for the attorney. Proactively taking ownership and responsibility for tasks and assignments
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the attorney's behalf
• Minor accounting dues ( i.e., liaise with accounting to review and process monthly bills before submitting to attorney for review).
• Calendar constantly changes -- Proactively manage the attorney's calendar on a day-to-day basis, including making appointments and prioritizing sensitive matters, resolving any calendaring/scheduling conflicts, and regularly communicating to ensure that the attorney is aware of changing priorities and commitments.
• Organize meetings on behalf of the attorney, including scheduling and sending reminders.
• Manage and co-ordinate all aspects of the attorney's external and internal meetings, events and travel, producing detailed itineraries and providing meeting materials in advance and, where necessary, to attend meetings as required. Process expense reimbursements.
• Respond or direct to the appropriate person general queries from within the Firm
• Utilize Services (i.e., Document Services, Overflow Assistance, etc.) when and where appropriate
• Works with little to no supervision.
• Other duties as assigned.

• A large amount of executive assistant and legal secretarial experience; work experience in a legal or professional services environment.
• A minimum of Intermediate knowledge of Word, Excel, and PowerPoint.
• Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.).
• Very able to complete fine hand manipulation (heavy typing, dialling, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
• Can work independently, prioritizing work and meeting intense deadlines
• Excellent English verbal and written communication skills
• Actively pursues opportunities for self-development/collaboration
• Understands Firm structure and available resources
• Looks for ways to improve processes and/or procedures
• Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
• Collaborates well with others at all levels.
• Have solid organizational and planning skills.
• Problem Analysis and problem-solving skills.
• Judgment and decision-making ability.
• Proactive ( i.e., troubleshooting) in certain instances wherein insufficient and/or lack of instruction is provided.
• Maintain high levels of confidentiality.
• Attention to detail and accuracy.
• Team player.

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