Job Description

The Service Order Management Specialist (Service OMS) plays a key role in managing the flow of service orders within the repair and calibration depot. This position is responsible for processing service requests, coordinating with internal teams, and ensuring clear communication with customers throughout the service lifecycle. The Service OMS Level 1 ensures accurate and timely handling of service orders while supporting operational efficiency and customer satisfaction. This entry-level role requires strong organizational skills, attention to detail, and effective communication to facilitate smooth service operations.

Your tasks

• Receive, review, and process customer service orders for calibration, repair, and maintenance.
• Verify accuracy of service requests, including part numbers, serial numbers, and service level agreements (SLAs).
• Assign and route service orders to appropriate technicians and departments.
• Provide timely updates to customers regarding the status of their service orders.
• Act as the primary point of contact for customers regarding service order status, estimates, and turnaround times.
• Respond professionally and accurately to customer inquiries by researching and utilizing company tools and resources.
• Troubleshoot order-related issues and follow up with customers to keep them informed.
• Ensure customer satisfaction through timely, accurate, and professional communication.
• Work closely with calibration and repair technicians, customer service teams, logistics, and sales to ensure smooth operations.
• Coordinate with customers, technical staff, and service management to resolve issues related to service jobs effectively.
• Provide feedback to engineering and product teams regarding recurring service issues.
• Assist in training new team members on service order management (SOM) processes and tools.
• Foster a collaborative environment by supporting team initiatives and process improvements.
• Identify issues, analyze information, and implement effective solutions to resolve order-related challenges.
• Proactively address service bottlenecks and collaborate with relevant teams to find resolutions.
• Adjust workflows and processes as needed to meet evolving business and customer needs.
• Manage changing priorities and maintain efficiency in a dynamic, fast-paced environment.
• Adapt to new processes, tools, and customer requirements to ensure operational excellence.

Your qualifications

• High school diploma or equivalent required. Associate degree in business administration, logistics, or related field preferred.
• Minimum of 1 year of customer service, logistics, or administrative experience.
• Familiarity with managing basic service orders or related tasks is an advantage.
• Basic proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Experience with ERP or CRM systems (e.g., SAP, Salesforce) is a plus
• To be considered, candidates must be located in the US and have valid US work authorization.

Interested?

We are looking forward to receiving your application!

The total compensation for this position is $25-$33/hour. Total compensation includes base salary, variable pay (when applicable) plus benefits. The range is determined by the position, geographic location and level. Individual pay within the range is determined by several factors including location, education or training, relevant work history, sales incentive structure and job-related skills.

We promote equal opportunities and welcome applications from people with and without disabilities. We offer an inclusive work environment where all individuals can develop their skills and talents regardless of gender, nationality, ethnic and social background, religion, worldview, age, sexual orientation, identity, and other characteristics.

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